It lets landlords who include heat in rent allocate costs fairly, recover expenses, and spot wasteful behavior across units.

• Fair, transparent cost allocation
• Data to address waste (e.g., open windows, overheating)

Each Heat Meter Pro supports up to 8 zones/apartments. Add more devices in increments of 8 as needed.

Designed for 24VAC zone relay controllers (common in multi-unit buildings). If unsure, check your relay/control box or ask a contractor.

Yes—Wi-Fi is required. Data usage is minimal. A basic plan or a cellular hotspot is sufficient.

Yes—each device has a software subscription covering secure storage, reporting, and updates.

Many landlords recover most or all of annual heat spend in the first season.

Use our calculator to model your exact savings.

Questions? 📧 support@landlord-tools.com

Not necessarily. Most landlords/maintenance staff can install in under 60 minutes. Turn off power and follow the guide; hire a contractor if unsure.

Works with 24VAC zone relay controllers using standard two-wire thermostat connections. Not for high-voltage/non-24VAC systems.

Within a few feet of the zone relay controller (where all thermostats land). Use tape for smooth surfaces, the bracket for rough wood.

• Small screwdriver for thermostat terminals
• Optional drill (bracket mounting)
• Phone/laptop for Wi-Fi setup

• LED turns green after Wi-Fi setup (connected/reporting)
• Blue flashes indicate data transmission
• Run a quick test: raise one thermostat; verify the matching pump and dashboard update

Wi-Fi issues? Hold the side reset button ~5 seconds to re-enter setup.

We’re moving to a pay-for-what-you-use system so costs are shared fairly. In the old model, careful tenants subsidized heavier users. Heat Meter Pro™ tracks each apartment’s heating run-time and splits the actual monthly fuel bill by usage. This keeps rents fair and reduces waste without changing our comfort standards.

• Heat will no longer be bundled into rent starting [DATE].
• You’ll receive a monthly heat statement (email + text) showing your unit’s share of the building’s fuel bill for that month—no markup.
• You pay the statement directly to the landlord. Payment instructions are printed on the invoice.

The Heat Meter Pro™ is an interface that passively monitors the building’s heating system. It collects data from each apartment’s thermostat to measure both:

• The amount of heat your apartment actually consumes, and
• The total boiler usage for the building during the billing cycle.

At the end of each cycle, the landlord’s actual fuel expense is divided among tenants based on this usage data. This ensures each tenant pays only for their fair share of heat, with no added profit — just accurate, transparent billing.

In keeping with state and local requirements, your landlord will notify you directly to explain the change in how heating costs are billed. Once the system is in place:

• You will receive a monthly text and email with your heat bill.
• Payments will be made directly to your landlord, based on your apartment’s actual usage.

This process ensures compliance, transparency, and a smooth transition to fair, usage-based billing.

• Set the thermostat to a steady comfortable level (big swings cost more).
• Close windows when heat is on; don’t block radiators/baseboards.

• Go to Billing → Fuel Bill (or Accounting → Heating), click Add Bill.
• Enter Billing Period (start–end), Fuel Vendor, Invoice #, Total Amount, and optional notes/attachment (PDF/image).
• Click Save & Allocate. The system allocates the total across units by their share of recorded run-time for that period.
• Review the preview, then click Send Statements (email + text).
• If the utility fixes an error, edit the bill and click Recalculate—adjusted statements are issued automatically.

Pro tip: Set a statement day (e.g., 3rd of each month) so owners and tenants know when bills arrive.

• Open the Tenant profile → Move-out and set the Final Occupancy Date.
• The system stops accruing usage for that unit after the final date, generates a final heat statement, and disables reminders for that tenant.
• Record payment in Payments/Tracking; the tenant’s history remains for audits.

• Create tenant with name, email, mobile; set Move-in Date and Unit.
• Send the Welcome message (includes: “how heat is billed,” sample statement, and your payment instructions).
• From their start date, the unit’s usage is included automatically in the next statement run.

• Mark the unit Vacant with vacancy start (and end, if known).
• Choose how to handle runtime while vacant:
  • Charge to Owner (default) — usage during vacancy is not rebilled to tenants.
  • Exclude from allocation — removes the vacant unit’s runtime from the split if you prefer.
• Invoices are not sent for vacant units; usage and notes still appear in reports.

• Make sure your tenant profile always has your current email address and mobile number. The system relies on this contact information to send your monthly statements and payment reminders.
• The landlord must close the prior tenant’s account with a final date before adding the new tenant. The system prevents two tenants from being assigned to the same apartment at the same time, ensuring accurate billing and proper record-keeping.